No more endless forms to fill in at the end of a night shift, no more constant clarification queries throughout the following morning. It’s straightforward, and even more importantly the data is gathered accurately!” ”
Nick Mansell
Senior Project Manager
Before implementing Raildiary, the TFL project team faced significant challenges in their communication and collaboration efforts. They encountered difficulties in effectively communicating issues between the site-based construction teams and the office-based management. This led to miscommunication, inefficient project delivery, and a lack of clarity regarding project progress. Furthermore, the scattered nature of data collection across various platforms like Whatsapp groups, email threads, and SMS messages further exacerbated the problem.
The fragmented approach highlighted the need for a standardised solution that could bridge the gap between the site and the office, enabling seamless cooperation and a unified approach.
“The amount of time we’ve saved using this platform on our 4LM project has exceeded our expectations, it’s been at least 100 hours and counting saved on providing assurance documents,” Moadd says “Not only has the work-life balance for the guys on site seen an improvement but also the money saved by cutting down the shift entry time has been massive.” Moadd Al Helliani
Raildiary has provided the TFL project team with a solution that has resulted in significant cost savings of 11% for the cable installation works on the 4LM Project. By proactively managing projects using powerful data-led insights and making accelerated effective decisions based on data collected from the site, Raildiary has transformed the project's efficiency and productivity.
The platform's fast and accurate site reporting capabilities have bridged the gap between the site-based construction teams and office-based management, addressing previous challenges of miscommunication, inefficient delivery, and a lack of project progress clarity. With Raildiary, the project team can capture high-quality auditable data consistently, providing all stakeholders with complete visibility of project performance for informed decision-making. Additionally, by reducing the time taken to complete site reports to an average of 3 minutes, Raildiary has improved the work-life balance of staff resulting in tangible cost benefits for TFL
“The amount of time we’ve saved using this platform on our 4LM project has exceeded our expectations, it’s been at least 100 hours and counting saved on providing assurance documents,” Moadd says “Not only has the work-life balance for the guys on site seen an improvement but also the money saved by cutting down the shift entry time has been massive.” Moadd Al Helliani
Raildiary has played a crucial role in enabling the TFL project team to completely eliminate paper from their project site. By proactively managing projects using powerful data-led insights and providing fast and accurate site reporting, Raildiary has bridged the communication gap between the site-based construction teams and office-based management.
The platform's simplicity and user-friendly interface have ensured smooth adoption by all users, including those who are not regular technology users. The operatives on site have embraced Raildiary enthusiastically as it simplifies their work processes, eliminates the need for tedious paperwork, and ensures accurate data capture.
The time savings have been significant, with at least 100 hours saved on providing assurance documents alone. By reducing the time taken to complete site reports to an average of 3 minutes, Raildiary has empowered on-site users to make accelerated effective decisions based on powerful data-led insights.
The collaborative and delivery-focused approach of Raildiary has allowed the TFL project team to understand the needs of contractors and clients, enabling successful project execution across various infrastructures. The impressive results achieved with Raildiary have fostered a strong partnership, leading to discussions about future projects and joint proposals for Research and Development initiatives.
With Raildiary, the team has achieved ultimate visibility into project performance, eliminating the tedious process of compiling progress reports from individual shift reports. By using the Raildiary feed in conjunction with PowerBI analytics, the team has access to up-to-date and accurate data, providing powerful insights for informed decision-making.
The streamlined back-office process has resulted in significant benefits in managing project overheads, and the improved performance of the on-site operatives has contributed to staying ahead of the baseline plan. Raildiary has not only saved time and improved work-life balance but also facilitated budget management by instantly producing Cable-Card and Testing Assurance documents, ensuring consistent and efficient data gathering throughout the project.
“Our commercial teams are reporting benefits, so the whole back-office process has, essentially, been streamlined. This brings significant benefits in terms of managing project overheads. As well as this, the performance of the operatives on site is speaking for itself - we’re ahead of our baseline plan, which is a tribute to their all hard work so far” - Nick Mansell
Raildiary has proven to be a game-changer in terms of cost savings for Transport for London (TfL) on the TfL-4LM Cable Installation project. Through the implementation of Raildiary, the project has achieved substantial savings amounting to £140,000 in the first 6 months of implementation, equivalent to 11% of the total contract value.
One of the most significant savings has been realised in contractor management, amounting to £1,012 per week. This reduction in costs is attributed to the elimination of additional administrative tasks associated with typing up shift reports, which were previously completed by a Project Engineer. By leveraging Raildiary, this additional administrative workload is no longer required, resulting in substantial time savings and associated cost reductions.
In addition to the contractor management savings, the project has benefited from significant savings in commercial management. With Raildiary's structured data and streamlined processes, TfL has experienced a remarkable reduction in working time, saving a total of 1,626 hours. This translates to a cost saving of £2,400 per week.
The streamlined procedures and data accuracy provided by Raildiary have enabled TfL's Commercial Managers to efficiently check shift reports and process payment applications, leading to improved productivity and reduced costs. When considering the overall project, the combined savings achieved in both contractor and commercial management have amounted to £140,000.
This represents 11% of the total project cost over the first 6-month period of the project.
Raildiary's capabilities in consistently capturing and analysing data and its user-friendly interface have allowed the project team to proactively manage the project, make data-driven decisions, and optimise resource allocation. These significant cost savings validate the effectiveness of Raildiary in enhancing project efficiency and driving financial benefits for the TfL 4LM Cable Installation project.
In conclusion, Raildiary has played a crucial role in the successful execution of the SMA12 Cable installation project as part of the wider 4LM initiative for Transport for London (TfL). Through its fast and accurate site reporting capabilities and data-driven insights, Raildiary has enabled the project team to actively manage the project and make informed decisions. This has resulted in an impressive cost reduction of 11%, amounting to £140,000 in savings, achieved within just 6 months of implementing Raildiary. The platform's ability to eliminate paperwork, improve communication, and empower on-site users has significantly enhanced efficiency, productivity, and budget management.
